A slow Mac is annoying and distracting. It reminds you of its inefficiencies with every single click. But your own productivity is different. Your mind doesn’t let you know you are wasting time unless you deliberately stop and assess the situation.

To become truly productive you need to design an effortless workflow and automate, or at least shortcut, repetitive tasks. While it’s possible to do so with your existing setup, consider our favorite apps (all available in Setapp) to turn yourself into a productivity machine with close to zero effort on your part.

5 of the best productivity apps for Mac, iPhone and Android. A post designed to help you you be more productive with Asana, Google Drive, Sheets and more. Still using Office 2016? Achieve more with the always up-to-date apps and services in Microsoft 365. Get more done with all your favorite apps in Office 2016 Increase your productivity with the features built into Office 2016 applications such as Word, Outlook, PowerPoint, and Excel.

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In the following list, we’ll cover setting up your workspace, emails, everyday tasks, as well as writing, searching, and staying focused.

1. Ulysses

Do you keep your notes, documents, scribbles, and thoughts all over the place?

Somehow, we never account for the time we spend searching for ideas we’ve already had before. Sometimes you succeed in finding that piece of paper you’d written something down on three weeks ago, but more often you don’t.

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Ulysses was called “the greatest text editor the world has ever seen,” and gives you everything to keep your ideas ready to go at any given time. (And on the go too, with their mobile apps.) It features a focus mode for in-depth writing, well-structured document library, iCloud sync, easy Medium and WordPress publishing, and more.

Ulysses comes free with a Setapp subscription and works on all of your devices.

2. Paste

How many times have you copied something then copied something else, and then realized you had to paste the thing you copied in the first place? 1,034,323… Maybe more.

Paste is an infinite clipboard at the tip of your fingers. Copy and paste anything any number of times. What’s more, you can copy texts stripped off formatting, sync the clipboard across all your devices, and even share copied items with your friends. In short, your clipboard — solved.

3. Workspaces

When you juggle multiple projects at any given time, nothing can be more time-wasting than reopening all the files, websites, and emails you need to complete a specific task.

Quietly living in your menu bar, Workspaces remembers which resources you need for which tasks and launches all of them in one click. Keep a website open in different browsers? Terminal in the specified folder? Twenty files for research? Configure them in Workspaces once and don’t waste your time setting up your work environment ever again.

4. Lacona

Although Spotlight on your Mac is getting better with the power of Siri, it still ways away from the capabilities of Lacona.

Whenever, you need to look something up, calculate or convert, set up a reminder, search for or delete documents — do so in plain language from a centralized command-line interface. Try once, and you’ll never go about doing tasks the old way.

5. GoodTask

You can’t expect to be productive if you don’t know what you are working on. Post-it notes leave no convenient posterior reference, whereas complex to-do apps require more time than they save.

GoodTask is an optimal solution that keeps you focused on the work to be done. With Apple’s native Reminders and Calendar sync, it effortlessly superpowers your existing ecosystem. Enable Quick Actions for blazing fast task creation, set reminders with automatic repeat, and tag the things you need to do for a convenient at-a-glance hierarchy.

6. Focus

Did you decide to check Reddit for five minutes and found yourself on 11th page an hour later? No judgement. We all have only so much willpower.

Focus lets you create your ideal work environment, blocking distracting apps and websites (even specific pages), so you can stay on track. In addition, you can use a Pomodoro Technique or just create scheduled time windows for when you actually need a distraction.

7. Dropzone

Imagine you get a Halloween treat bag of your dreams – every candy is your favorite. That’s what Dropzone does to your Mac.

Adapting to your work environment, Dropzone packs all the files, actions, and apps of your choice into a custom grid, so that you don’t have to dig around. Drag and drop easily, launch apps right from the grid, and share files with other Macs – it’s all about making things easy.

All on Setapp

Test your own productivity with these useful apps and access around 160 more on Setapp for free during your trial. When you see them saving your hours daily, consider subscribing to all at once for just about $100 a year. And yes, MacPaw products such as CleanMyMac and Gemini are also included.

Meantime, prepare for all the awesome things you can do with Setapp.

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There is no shortage of free yet useful programs for Windows, but when it comes to macOS, most of the good macOS apps are always paid. So, for the past few months, I’ve been building a list of free productivity apps for macOS. And I finally have a solid list.

So, let’s check it out. Shall we?

Free macOS Apps to Boost Your Productivity

1. Itsycal

Looking for a Calendar in the Menu Bar?

Unlike Windows, macOS doesn’t show you a calendar when you click on the clock icon in the menu bar, Yes, you can bring up the calendar app from the spotlight (press cmd + spacebar, type in ‘calendar’ and hit enter), but that takes too long.

Enter Itsycal, it’s a tiny calendar that sits at your menu bar and displays your monthly calendar. It also If you want, it will display your events as a companion to the Mac Calendar app. And to jump between different months and years, you can use the arrow keys on your keyboard.

2. ExternalDisplayBrightness

External­Display­Brightness is a simple utility that allows you to change the brightness of external displays connected to your Mac using keyboard shortcuts. No need to use the keys on your external monition for controlling brightness and contrast.

3. Pearl

Every once in a while, when you want to check your hair, see if something is stuck in your teeth; you scrounge for a mirror to look into and there’s none around to your embarrassment.

Before discovering Pearl, I often used facetime to see how I look before you get ready for skype call. But the issue with that is, the preview is so big, that even people sitting beside you might spot your narcissism.

And that’s where Pearl comes in, it’s a tiny app that sits in your menu bar. Click it, make sure the lights and angles are good enough for your meeting.

4. Be Focused

No productivity app list can be completed without a Pomodoro timer app.

For those who are unfamiliar, the Pomodoro technique is pretty simple. Set a timer for 25 minutes, work for that duration of time, take a short break, then reset a timer and work again.

In Be focused, you can customize work timers like 25 mins or 45 mins, set different break times, and even change the alarm sounds.

You can add up to ten tasks to your to-do list, however, if you are a beginner, I would suggest taking it slow. The less you do Pomodoro, the effective it gets.

5. Timeout

So, here is a disturbing fact for you – if you sit in an office chair for more than six hours a day, then you just might be a risk of getting heart disease 64 percent more than usual.

Well, what can you do about it? I try to follow two systems.

1. Drink a lot of water, which will not only keep you hydrated, but you’ll also have to periodically get up to go and pee.
2. Use a 20-20-20 rule. I.e. every 20 minutes, walk 20 feet away for 20 seconds.

And guess what, this is where time out, comes in picture.

By default, it freezes your computer after the 20 minutes by showing an overlay, and won’t let you work for 20 sec, expecting you to walk towards your co-worker and start an awkward conversation for 20 sec.

Although, I’m if, in high productivity mood, I prefer to set up the intervals to about 25 mins so that it syncs well with Pomodoro timer.

6. Usage

One thing that rings true for every work environment is that really It’s easy to get distracted these days. And one way to solve this problem is time tracking.

If you know where you are spending your time, you’ll have a better idea on how to manage it.

Once you install it, the app will run in the background, it requires no input from your side. And after waiting for few days or weeks, the app will give you a bird’s-eye view of your work, about where you are spending most of your time and if you are being productive or not.

7. Quitter

Another way to fight distraction is by hiding or quitting the app, that you no longer use on your mac.

If you waste too much time checking for new messages on skype and slack, then Quitter is what you need. Simply put, if you don’t open an app for a select amount of time, Quitter will hide or quit that app so you don’t think about it. Overall, if you find yourself wasting time with certain apps just because they’re in front of your eyes, this might help you out.

8. Monosnap

macOS already offers a way of capturing screencast with QuickTime. And tbh, it’s decent. However, if you do if you often take screenshots and record your screen, then having a third-party app is a must.

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For a long time, I was looking for a good screen recording app for my mac, and then I discovered monospace.

Just like any recorder, you can record a part of the screen or the complete area, and it also has a built-in editor. But the best thing I like about it is, say, I found an image, which I want to quickly edit, you can just simply copy the image to your clipboard, go to Monosnap and open it from the clipboard, and you can edit it right then and there.

In a nutshell, Monosnap is the best screen recording and screenshot app you can find for free.

9. Space launch

To open an app on macOS, what we usually do is, bring up the spotlight with cmd + space and type in the first few letters of the app, like ch for google chrome. But what If I told you, there is an easier way to launch an app on macOS with a simple keyboard shortcut. For instance, to open chrome you can press spacebar + c. Or press space + s to launch the slack app.

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You can also set child keys, like Space + F then D (while you are holding the space button) to open the Downloads folder and Space + F then c to open iCloud directory.

10. Cleaner for Memory

Newer Macs come with plenty of RAM, so you won’t see your macOS slowing down or app crashes. but older Macs can get really slow, especially while running apps like FCP or photoshop.

And this the problem Cleaner for Memory tries to solve. It’s a small app that lives in your menu bar, and show you memory statistics when you click on it.

But the cool thing here is, — if your system is a bit sluggish, you can click on optimize button, and it’ll free up some of your RAM.

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But how does that work? Where does it get extra ram from?

Well, your Mac likes to cache things in your “free” RAM so that it can load apps quickly. This might be nice sometimes, but if you need to free up a lot of memory for a particular app, let’s say running FCP on old MacBook, then you’d delete your cache files. And get some extra ram from there.